Technical Officer, Procurement & Supply Chain Management – The Elizabeth Glaser Pediatric AIDS Foundation – Heerlen

The Elizabeth Glaser Pediatric AIDS Foundation

what can you expect in this role?

  • Process procurement requests in accordance with the Foundation’s procurement policy and procedures.
  • Create purchase orders in the EGPAF Global Procurement System by ensuring accuracy and completeness.
  • Follow up to ensure timely approval of purchase orders.
  • Maintain a filing system for all procurement documents.
  • Assist with drafting of standard operating procedures relating to SMART4TB drug management process and similar projects in the future.
  • Coordinate with contracted procurement agent for timely provision of shipping documents and shipping of orders.
  • Review shipping documents for accuracy and completeness as per the purchase orders.
  • Coordinate with study teams in project countries to ensure all import approvals are in place before shipping and to ensure timely custom clearance of shipments
  • Follow up with study teams in project countries to confirm receipt of shipments and provision of inspection reports.
  • Ensure coordination of the invoice management process with the Finance department including review and submission of procurement invoices for payment and reconciliation of invoices to resolve any discrepancies.
  • Ensure accurate filing of shipping documents.
  • Assist with the collating and consolidation of shipment status data, PSM performance data, and monthly stock status and consumption data.
  • Assist with setting up meetings between the various stakeholders on matters related to PSM, take minutes and follow up on action items.
  • Assist with the development of stock monitoring tools and dashboards.
  • Perform other duties as assigned.
  • To be successful, you will have:

  • At least 4 years’ relevant experience, ideally in procurement and supply chain management of pharmaceuticals.
  • Bachelor’s degree in related field.
  • Familiarity with or interest in public health, international relations, international development, or related field.
  • Advanced skills in Microsoft Word, Excel, PowerPoint, etc.
  • Fluency in reading, writing and speaking English.
  • Strong time-management capabilities, ability to multi-task, prioritize and handle competing deadlines.
  • Excellent attention to detail and organizational skills.
  • Bonus points if you have:

  • Fluency in reading, writing and speaking French.
  • Experience with Enterprise Resource Planning (ERP) systems.
  • Experience in procurement and contract management in an international organization.
  • Lees hier meer

    Deel deze vacature: